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Volunteer help

Dear Editor:

We are less than two weeks away from the statewide Precinct Caucus where the citizens of Colorado start the political process of determining who the candidates will be in November. If you don’t know which precinct you live in, you can go online to www.archuletacounty.org, click on County Departments, select ‘County Clerk’, look on the left side of the page and click on ‘Elections’ and then select ‘Election Precincts Map’. There you can find your residence location and identify your precinct. If you are a registered Republican, then go to www.archuletarepublicans.org, look on the left side of the page, click on ‘2014 Caucus Locations’, and bring up the list of the caucus locations for the eight precincts that will include the POCs for each precinct. If you have questions, you can call your Precinct Committee Person for information.

The Precinct Committee Persons cannot run the Caucus by themselves — they need help. Here is what needs to happen to conduct a precinct caucus and what personnel are required to get the job done. If you would like to volunteer for any of the positions where people are needed, contact your Precinct Committee Person and let them know what support you can provide to help make this an efficient and well organized Precinct Caucus.

First, prior to the start of the Caucus, each precinct needs to identify two to four volunteers to show up at approximately 6 p.m. and help with the set-up and organization of the caucus meeting location and to remain after the caucus is adjourned to clean up and restore the caucus meeting location to its original configuration (most locations are donating their facilities and it is our responsibility to leave the premises the way we found them). Next, each precinct needs two to four volunteers to do check-in, verify voter status, sign-in attendees, highlight the registered voter list, and issue ballot packets.

At 7 p.m., the Precinct Committee Person will call meeting to order, have an Invocation, and lead the Pledge of Allegiance. They will then give a brief explanation of caucus procedures and call for nomination and election of a permanent Caucus Chairperson who will then run the caucus. This is usually the Precinct Committee person who called the meeting to order.

The Caucus Chair will then follow the Caucus Agenda and do the following:

Call for nomination and election of Caucus Secretary and for volunteers to be Tellers to collect and tabulate all ballots; call roll to verify participants’ eligibility to vote in the caucus; give a brief explanation of County and State Assembly process; call for the nomination and election of two Precinct Committee Persons; who will represent the Precinct on the County Republican Central Committee for the next two years; call for nomination and election of Delegates to the County Assembly; identify and vote on people who have volunteered to be Election Judges; and open the floor to the reading, discussion, and vote on proposed resolutions to be forwarded to the County Assembly.

Once the tellers are done, the Chair will announce the results of the vote for Committee Persons and Delegates to the County Assembly; the date, time, and location for the County Assembly; and adjourn the caucus.

Jim Huffman

This story was posted on February 20, 2014.